Standard way of proceeding the export transactions from your country to Japan is as follows;
1) Establishing a good relationship with a potential customer through good communication
2) Checking laws and regulations both of your country and of Japan regarding the product that you wish to export
3) Checking the rate of import duty of Japan and FTA (Free Trade Agreement) status between your country and Japan
4) Making agreement on the specifications of the product’s quality/design
5) Making agreement on the volume/quantity per shipment/period and packing specification
6) Making agreement on the terms and conditions of payment and transportation
7) Estimating the cost of whole process (To which cost does the exporter bear, and from which cost does the importer bear?)
8) Making price quotations, minutes of meeting, various contracts such as for trading terms, rights of agency, quality assurance, responsibility when defective products are found and etc.
9) Preparing official certificates issued by your country’s authorities that are required by Japanese government upon the arrival of the products
10) Shipping the goods from your country to Japan, custom clearance and delivery to the place of your customer in Japan
11) Any other things that are related to the export transactions from your country to Japan